Project Coordinator
Job Title: Project Coordinator
Department: Marketing & Communications
Reports to: Director of Marketing & Communications
FLSA Status: Exempt, Full-Time
Location of job: Orlando, Hybrid or Remote
In General:
Wycliffe Associates is a ministry, and our mission is a special calling. Wycliffe Associates trains Christians all over the world to become Bible translators and we seek to safeguard the integrity of the Scriptures through that process. While specific skills and experience are a major part of this role, what is most important to Wycliffe Associates, and to the lord, is a person’s heart. The person who fills this role should have a special calling from the Lord for ministry. In this role you are considered a minister of the gospel. For such a high calling, our lives and values should reflect that pure and holy calling. As we are told in 1 Peter 1:15-16, “But just as He who called you is holy, so be holy in all you do, for it is written: ‘Be holy, because I am holy.’”
Position Summary:
Coordinates marketing and communications project schedules and the production of materials, processes detailed data across multiple systems, and assists with projects and activities for marketing products or services by performing the following duties:
Job Responsibilities:
1. Maintains the marketing and communications central project management software platform, training and supporting team members in the software.
2. Coordinates various projects in the marketing and communications department and with outside vendors, ensuring timely completion of project milestones across multiple teams.
3. Coordinates the creation and production of marketing and communications materials as assigned, including contracting vendors and working with writers, designers, printers, and consulting agency.
4. Processes and distributes data and files across multiple software systems, which includes detailed data entry.
5. Maintains the production and staff calendar for the marketing & communications department.
6. Maintains team documents and resources on shared site.
7. Coordinates with internal team and external vendors to ensure timely production and mailing of receipts to donors.
8. Gathers updates on funding projects and maintains updated copy in a variety of internal and external documents.
9. Maintains internal documentation of security risks around the world to ensure that marketing and communications publications protect at-risk communities.
10. Produces purchase orders for approval and processes invoices for payment as needed.
11. Monitors inventory of marketing materials to ensure timely re-orders.
12. Creates and maintains process documentation for the marketing and communications department.
13. Supports website link building efforts for SEO, ensures links are current, and maintains a blog.
14. Conducts interviews and gathers research for communications and marketing materials as requested.
15. Drafts and edits correspondence and reports in the marketing area.
16. Optional opportunities exist for creative work in writing copy for the website, social media, etc.
17. These responsibilities are not intended to be all-inclusive and may be modified, added to, or reassigned based on organizational needs, the employee’s skills, and the direction of the supervisor.
Competencies:
1. To perform the job successfully, an individual should demonstrate the following competencies:
2. Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
3. Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
4. Project Management – Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
5. Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
6. Customer Service – Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
7. Interpersonal Skills – Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
8. Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
9. Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information.
10. Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests.
11. Cost Consciousness – Works within approved budget.
12. Diversity – Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.
13. Ethics – Treats people with respect; Keeps commitments; Upholds organizational values.
14. Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.
15. Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
16. Motivation – Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
17. Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.
18. Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
19. Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
20. Quantity – Meets productivity standards; Completes work in timely manner; Works quickly.
21. Safety and Security – Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
22. Adaptability – Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
23. Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
24. Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
25. Initiative – Asks for and offers help when needed.
26. Innovation – Displays original thinking and creativity; Generates suggestions for improving work.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, prior work experience, and/or specialized skills and knowledge:
Bachelor’s degree (B.A. or B.S.) from four-year college or university desired but not required. Three to four years related experience; or equivalent combination of education and experience required. Training and/or certification in project management is a bonus.
Computer Skills:
To perform this job successfully, an individual should be adept at learning new software tools and must have significant knowledge of Microsoft Office Suite of software, including Excel, Word, PowerPoint, Outlook, and Teams. Experience with Asana or other project management software is ideal.
Other Skills and Abilities:
Ability to work independently.
Personal Qualifications:
• Personal relationship with Jesus Christ.
• Spiritual Bona Fide Occupational Qualification (BFOQ): Demonstrates desire and ability to support corporate Biblical and religious goals and participate in work related spiritual activities without mental reservation.
• Senses a call from God to ministry, a genuine caring for people and to be a spiritual leader.
• Has an ability to be at ease with people from diverse cultures and backgrounds.
• Has a healthy level of self-confidence.
• Demonstrates the attitude of a servant leader.
• Ability to function independently with minimal supervision is critical.
• The right candidate will see this as an exciting opportunity to participate in a ministry with global impact.
• High energy level and readiness to take on significant challenge.
To Apply:
Contact Jennifer Latka at: 407-852-5349, or, [email protected]
Disclaimer:
Wycliffe Associates makes employment decisions in accordance with applicable federal and state employment laws and regulations. As a religious organization, we are entitled to make employment decisions on the basis of religious beliefs and practices of the applicant or employee.